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Department of Aviation Management

Documents

Documents, Forms and Workflows

Documents and Forms

Courses and Examinations

This form is used to request withdrawal from a registered course within the academic calendar and applicable rules. It should be submitted to the Department Chair or Student Affairs after obtaining the academic advisor’s opinion.

Click here to download the form

Course Add/Drop Application Form+

This form is used to add or drop courses during the designated registration period. It should be submitted to the Department Chair or Student Affairs with the academic advisor’s approval.

Click here to download the form

Course Exemption Application Form+

This form is used to request exemption and course equivalency for courses completed previously. It should be submitted to the Department Chair or Student Affairs together with the transcript and relevant course descriptions.

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Application Form for Taking Courses at Another University’s Summer School (TR)+

This form is used to obtain prior approval for taking a course at another university’s summer school. It should be submitted to the Department Chair or Faculty Student Affairs with the course description and credit information.

Click here to download the form

Makeup Examination Application Form+

This form is used to request a makeup examination after missing an examination for a valid documented reason. It should be submitted to the Department Chair or Faculty Student Affairs with supporting evidence within the announced period.

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Excused Course Registration Petition+

This petition is used to complete course registration that could not be completed on time because of a documented excuse. It should be submitted to Student Affairs with the academic advisor’s approval and evidence of the excuse.

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Grade Appeal Form+

This form is used to request a review when a material error is suspected in an examination grade. It should be submitted to the Department Chair or Faculty Student Affairs within the official appeal period.

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Single Course Examination Petition+

This petition is used by a student who has only one remaining course requirement for graduation to apply for the single-course examination. It should be submitted to the Department Chair or Student Affairs with documents showing the student’s academic status.

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Registration

Leave of Absence Request Form+

This form is used to request a temporary suspension of studies for health, financial or other justified reasons. It should be submitted to Faculty Student Affairs or the Dean’s Office with supporting documents.

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Program Withdrawal Form+

This form is used to request the voluntary termination of university enrolment. It should be submitted to Student Affairs with the student ID card and any documents required for clearance procedures.

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Special Student Application Form+

This form is used to request permission to take courses with special-student status. It should be submitted to Faculty Student Affairs together with the required institutional and course approvals.

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Inter-Institutional Transfer Application Petition+

This petition is used to apply for transfer from another higher education institution or programme. It should be submitted to Faculty Student Affairs with all announced application documents within the application period.

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Internship and WIL

Internship Evaluation Form (TR)+

This form is used to evaluate the student’s attendance, professional performance and workplace adjustment during the internship. It must be completed and signed by the workplace supervisor and delivered in a sealed envelope to the Department Internship Commission or Department Secretariat.

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Internship File (TR)+

This file is used to record the student’s daily internship activities and acquired experience. It must be approved by the workplace supervisor and submitted to the Department Internship Commission or Department Secretariat after the internship.

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Compulsory Internship Application Form (TR)+

This form is used to approve the internship placement and dates and to initiate social security procedures. After completion by the student and the enterprise, it should first be submitted to the Department Internship Commission and then to the authorised Student Affairs unit.

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General

Document Request Form+

This form is used to request a transcript, student certificate or another official student document. It should be submitted to Student Affairs with the requested document clearly specified.

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Multipurpose Petition Form+

This form is used to communicate an academic or administrative request for which no specific form is available. It should be submitted to the Department Chair, Faculty or Student Affairs according to the subject of the request.

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Part-Time Student Employment Application Form+

This form is used to apply for the University’s part-time student employment programme. It should be submitted within the announced period to the recruiting academic or administrative unit or the Health, Culture and Sports unit.

Click here to download the form

Tuition Fee Refund Application Petition+

This petition is used to request reimbursement of an excessive or incorrect tuition-related payment. It should be submitted to Student Affairs or the relevant financial unit with the payment receipt and bank account information.

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Student Information System Password Request Form+

This form is used to obtain, renew or reset a Student Information System password. It should be submitted to Student Affairs or the authorised information technology unit with identity verification.

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Student Meal Scholarship Application Form+

This form is used by students in financial need to apply for a meal scholarship. It should be submitted with the requested supporting documents to the Faculty scholarship commission or the Health, Culture and Sports unit.

Click here to download the form

Lost Document Declaration Form+

This form is used to report a lost student ID card or another University-issued document and request a replacement. It should be submitted to Student Affairs with any required loss notice or supporting evidence.

Click here to download the form

Workflows

Compulsory Internship Workflow

İskenderun Technical University · Department of Aviation Management

Compulsory Internship Workflow

Responsibility–document–approval flow from placement suitability and application through social security registration, workplace practice, the confidential sealed evaluation form and final result recording.

Core conditions

The internship must be completed at a placement approved by the Department Internship Committee and within the announced dates. The undergraduate internship totals 20–40 working days; if divided between two summer periods, the first summer placement may not be shorter than 20 working days. Committee approval is required for an internship outside the summer period.

1Internship Placement SelectionThe student identifies a civil aviation enterprise that meets the programme and Directive requirements.Planning · suitability check+

Student responsibilities

Searches for a domestic or overseas organisation/enterprise related to Aviation Management.
Confirms that the enterprise employs at least one graduate of the relevant field/department.
Prepares the enterprise name, full address, e-mail/web address, work subjects, placement location and proposed dates.
Checks the current Internship Calendar and any programme-specific prerequisites in the Department Internship Guide.

Committee responsibilities

Reviews whether the placement and proposed work are consistent with the curriculum and Department Internship Guide.
Where an organisation allocates places, assigns students according to academic achievement and preferences.
Provides written approval for overseas internships and internships outside the summer period.

Documents and records

Current Internship Calendar
Department Internship Guide
Preliminary enterprise and work-subject information
Committee permission for an overseas/out-of-period internship, where required

Decision point: Final acceptance and social security procedures must not begin until the Committee finds the placement and work subjects suitable. A student who fails to secure an eligible placement and acceptance document by the announced deadline must defer the internship to the following year.

2STAJ-01 Internship Application and Acceptance FormThe student completes the form and obtains the Department, enterprise and Internship Committee approvals.Application · signature and acceptance+

Preparation order

The student downloads the current STAJ-01 / Internship Application and Acceptance Form, completes the student and enterprise sections, and signs the student field.
Before submission to the enterprise, the form is signed by the Head of Department or the authorised departmental office.
The enterprise’s authorised representative completes the acceptance section, signs it and applies the official stamp/seal.

Approval and submission

The student submits the enterprise-accepted form to the Aviation Management Department Internship Committee within the announced period.
The Committee checks the placement, work subject, duration and dates, then approves/records the acceptance.
A copy of the approved form is directed to the student or authorised administrative unit for social security registration.

Conditional forms

Internship Wage Contribution Claim Form: completed by an enterprise requesting unemployment-fund support.
Waiver of Internship Wage Form: completed and signed by a student who will not request a wage from the enterprise.
Any additional documents announced by the Department must be prepared from the current form set.

Signature check: Student details and signature + departmental signature + enterprise signature/stamp + Committee suitability approval must be complete before the form is forwarded for social security processing. If the form name or number changes, the current version published on the Department website prevails.

3Social Security RegistrationThe approved application and social security information are submitted to the authorised administrative unit.Before commencement · mandatory control+

Student

Submits the approved STAJ-01 and Social Security Declaration Form to Student Affairs/the authorised insurance unit by the announced deadline.
Checks the accuracy of identity, contact and social security data and provides any required attachments.
Does not begin the internship until registration has been confirmed.

Committee and administration

The Department Internship Committee verifies the approved form and internship dates and directs the file to the authorised administrative unit.
Student Affairs/the authorised University unit creates the domestic internship social security record in accordance with the applicable timetable and rules.
Missing or inconsistent information is returned to the student for correction.

Document and approval trail

Approved STAJ-01 / Internship Application and Acceptance Form
Social Security Declaration Form completed and signed by the student
Social security registration record created by the authorised administrative unit
Wage contribution or wage-waiver form, where applicable

Critical control: Workplace practice must not begin before social security registration is complete. The University does not cover insurance premiums for an internship completed abroad; the student must arrange the required insurance separately.

4Workplace Practice and Internship LogThe student records activities daily; the workplace supervisor approves the log and evaluates performance.20–40 working days · continuous practice+

Student

Works only at the Committee-approved placement, within the announced dates and in accordance with workplace rules.
Completes the Internship/Activity Log each working day, recording tasks, learning and the required evidence.
Prepares a domestic internship log/report in Turkish; an overseas report may be prepared in Turkish or English.
Complies with attendance, occupational health and safety, confidentiality and disciplinary rules.

Workplace supervisor

Ensures that the work is carried out consistently with the Directive and the purpose of the internship.
Checks the log/report regularly and signs the relevant pages or sections, applying the enterprise stamp/seal as required.
At the end, completes, signs and stamps/seals the confidential Organisation Internship Evaluation/Record Form and places it in a sealed envelope.

Monitoring and exceptions

The Committee may monitor the student at the workplace or online, in person or by telephone.
Up to 5 days of illness supported by an official report and up to 3 days of employer-approved absence may be excused; missing days must be completed.
If the student leaves before completion, the enterprise prepares an Internship Withdrawal Form together with the evaluation form.

Is a placement change required? In an extraordinary situation or for a justified reason, the placement may be changed only with the written approval of the Department Internship Committee. If total excused absence exceeds 8 working days, the internship is deemed not completed.

5Submission, Assessment and ResultThe log/report and sealed confidential evaluation are submitted; the Committee makes the final pass/fail decision.End of internship · submission and completion+

Submission

The student submits the Internship/Activity Log and attachments required by the Department Guide to the Department Secretariat or Internship Committee.
The student ensures that the confidential Organisation Internship Evaluation/Record Form reaches the Committee in a signed, stamped/sealed closed envelope.
Except in approved special cases, submission is due within 4 weeks from the beginning of the first academic term following the internship period.

Assessment

The Department Internship Committee reviews the log/report, evaluation form and other records using the method in the Department Internship Guide.
Where necessary, the student may be called to an examination, presentation or supplementary explanation.
An inadequate report, unjustified absence from an assessment or an unsuccessful assessment may invalidate all of the internship or only the report/presentation component.

Recording the result

The Committee makes the final decision and sends the result to the student’s academic adviser.
The adviser enters G (Pass) or K (Fail) in the Internship Information section of the Student Information System.
A copy is sent to the Head of Department; an unsuccessful or invalid internship must be repeated.

Open submissionInternship/Activity Log and the attachments required by the Department Guide

Closed envelopeConfidential Organisation Internship Evaluation/Record Form signed and stamped/sealed by the enterprise

Document–Prepared by–Signed/Approved by–Submitted to Matrix

Document / record	Prepared or completed by	Signed / approved by	Submitted to / used for
STAJ-01 / Internship Application and Acceptance Form	Student; enterprise information confirmed with the enterprise	Student; Head of Department/authorised departmental office; enterprise representative signature and stamp; Department Internship Committee suitability approval	Department Internship Committee; then Student Affairs/authorised unit for social security registration
Social Security Declaration Form and registration record	Declaration: student · Registration: authorised University unit	Student signs the declaration; authorised administrative unit processes the record	Student Affairs/authorised insurance unit and University records
Internship / Activity Log	Student, completed daily	Workplace internship supervisor checks and approves	Department Secretariat/Department Internship Committee
Organisation Internship Evaluation/Record Form	Workplace internship supervisor	Enterprise representative signs and stamps/seals	In a sealed envelope; to the Committee by student or post
Internship Withdrawal Form	Enterprise if the student leaves before completion	Enterprise representative, together with the evaluation form	University/Department Internship Committee
Internship Wage Contribution Claim Form	Enterprise requesting unemployment-fund support	Enterprise representative	Administrative unit announced by the Department
Waiver of Internship Wage Form	Student who will not request a wage	Student	Administrative unit announced by the Department
Internship Committee decision and SIS result	Department Internship Committee; SIS entry by academic adviser	Committee decision; adviser’s system entry	Academic adviser, SIS Internship Information and Head of Department

Closed-envelope clarification: Under the Directive, the closed-envelope requirement applies to the confidential Organisation Internship Evaluation/Record Form prepared by the workplace, rather than to the internship log itself. If the Department Guide specifies an additional submission format, the current departmental announcement must be followed.

Source: İskenderun Technical University. (n.d.). Directive of the Faculty of Aeronautics and Astronautics on Internships (particularly Articles 6–14 and 17–18). This English workflow is provided for student information; the Turkish Directive and the current Department Internship Guide, Internship Calendar, form set and unit announcements prevail.

Graduation Project Workflow

İskenderun Technical University · Department of Aviation Management

Graduation Project Workflow

Responsibility–document–approval flow from adviser and topic selection through weekly project work, reporting, similarity screening, jury presentation, oral examination and final submission.

Core working principle

The student or project group conducts the work under the adviser’s supervision and meets the adviser regularly every week. Before the report is sent to the jury, the adviser must read it, require the necessary revisions and approve the final version.

1Adviser and Project Topic SelectionAn academic adviser is assigned; the topic, objective, scope and expected output are agreed.Initiation · topic and responsibility+

Student / project group

Develops topic alternatives that are relevant to Aviation Management, feasible and consistent with the student’s interests.
Conducts preliminary research and explains the problem’s significance, objective, scope and expected outputs.
Agrees on a weekly meeting routine and communication method with the adviser.

Adviser

Guides the student in planning the project, conducting the work and interpreting the findings.
Ensures that the topic is related to the discipline, has scientific/practical value and can be completed within the course period.
Clarifies the allocation of duties where the project is conducted by a group.

Initial records

Provisional project title
Summary of the problem, objective and scope
Expected academic/practical output
Adviser–student working and meeting plan

Decision point: The detailed methodology and implementation schedule are not finalised until the adviser and student agree on the topic and scope. Where the Department uses an adviser/topic notification form or approval calendar, the current announcement must be followed.

2Project Proposal and Work PlanThe student submits a proposal containing the methodology and project schedule to the adviser.Proposal · method and schedule+

Proposal content

Title, problem statement, objective, scope and rationale
Research questions/hypotheses or design objectives
Preliminary literature review and theoretical/conceptual basis
Method, data/application source, analysis or design approach
Expected results, work packages and weekly schedule

Student responsibility

Prepares the proposal in accordance with the Department’s current format and submission rules.
Explains how the method addresses the project question and clarifies the implementation stages.
Where applicable, completes data-access, institutional-permission and ethics procedures before implementation.

Adviser responsibility

Reviews the proposal’s academic coherence, feasibility, methodology and schedule.
Requests the required revisions and approves the revised proposal.
Sets the weekly progress objectives and expected interim outputs.

Approval control: Implementation/data collection begins only after the adviser finds the methodology and work plan suitable. As the decision does not name a separate “Project Proposal Form”, the current form published by the Department must be used where one exists.

3Research, Design and ImplementationResearch, design, analysis and project-specific practical work are carried out.Weekly monitoring · project production+

Student / project group

Conducts the literature, data, fieldwork, analysis, design or prototype activities in accordance with the approved plan.
Meets the adviser every week and reports completed work, problems encountered and next objectives.
Systematically archives data, analysis files, design drawings, prototypes and other evidence of project work.
For a group project, maintains a traceable record of each member’s contribution and responsibilities.

Adviser

Monitors whether the work progresses in accordance with the plan and academic principles.
Provides guidance on implementation of the method, design decisions, analysis and interpretation of findings.
Agrees revised working principles with the student where the scope, methodology or schedule must change.

Interim outputs

Weekly progress notes and revisions
Literature, data and analysis files
Design or implementation outputs
Where relevant: prototype, model, poster draft or presentation material

Is a change required? If the core topic, methodology or expected output must change, the student discusses the change with the adviser; the revised scope and timetable are implemented with the adviser’s approval.

4Reporting and Similarity ScreeningThe project is written as a scientific report and completes adviser revision and similarity screening.Template · adviser approval · Turnitin+

Writing and format

The student formats the report using the current Graduation Project Word Template.
The current İSTE Thesis Writing Rules govern scientific writing and document formatting.
The problem, literature, method, findings/implementation, discussion, conclusion and references are completed as appropriate to the project.

Adviser control

Reads the complete project file before submission and requires the necessary revisions.
Approves the corrected final version and obtains the similarity report.
Submits the approved electronic copy and similarity report to the Head of Department and sends the project copy to the relevant jury members.

Turnitin filters

Acceptance, approval and notification pages are excluded.
The reference list is excluded.
Direct quotations are included in the similarity calculation.
Matches shorter than ten words are excluded.

Total similarityMaximum 30% for the entire text, excluding the reference list

Single sourceMaximum 5% from any one source

If exceededThe student is not admitted to the presentation and the project is failed

Jury-distribution control: The project is not sent to jury members until adviser reading/revision + compliance with the current template + compliance with similarity thresholds + adviser approval are complete.

5Presentation, Oral Examination and Final SubmissionThe project is defended before the jury with a poster and a project-appropriate prototype/practical output; the oral examination and final submission are completed.Final examination period · jury decision+

Presentation and defence

The student presents the project in the final week of the general examination period, according to the programme announced in advance by the Head of Department.
The problem, methodology, findings/implementation, conclusion and contribution are explained, and jury questions are answered orally.
The student prepares a poster and a project-appropriate prototype, model or practical output and uses them during the defence.

Jury and assessment

The jury consists of the project adviser and at least two academic staff members whose expertise is related to the topic.
The jury assesses the report, project output, presentation and oral-examination performance.
The average of the jury members’ grades determines the Final/Resit examination grade.
A project not accepted by the jury is graded FF (Fail).

Revision and submission

The student completes the revisions required by the jury and submits them to adviser control.
The presentation and corrected electronic Graduation Project file are submitted to the Head of Department by close of business on the final working day of the Resit examination week.
A student receiving FF must take the Graduation Project again in the next semester on the same or a different topic.

Jury compositionAdviser + at least 2 academic staff members related to the topic

Course gradeArithmetic mean of the grades awarded by the jury members

FailureIf the jury rejects the project: FF and repetition in the following semester

Document–Prepared by–Approved/Assessed by–Submitted to Matrix

Document / output	Prepared by	Approved / assessed by	Submitted to / used for
Topic, objective and work plan	Student or project group	Project adviser	Adviser’s record; Department topic/adviser notification system where applicable
Project proposal / methodology draft	Student or project group	Project adviser; relevant permission authority where required	Adviser; Head of Department/committee where applicable
Research, design and implementation outputs	Student or project group	Adviser provides weekly monitoring and academic control	Project file, presentation, poster/prototype or appendices
Graduation Project report	Student or project group	Adviser reads, corrects and approves the final version	Head of Department; electronic copy to jury members through the adviser
Similarity report	Obtained by the project adviser	Adviser evaluates the 30% total and 5% single-source thresholds	Head of Department together with the Graduation Project file
Presentation / poster / prototype	Student or project group	Appointed jury	Jury presentation and oral examination
Jury assessment and examination grade	Each jury member completes an individual assessment	The average of the jury grades becomes the Final/Resit grade	Course result record and Head of Department
Corrected final project and presentation file	Student under adviser supervision	Adviser and the jury’s revision decisions	Head of Department by close of business on the final working day of the Resit week

Currency note: The attached decision refers to a Mechanical Engineering template address, a pandemic-specific UBOM provision and submission of three bound copies. Aviation Management students must follow the current Department of Aviation Management announcements for the applicable template address, presentation method, technical specifications of the poster/prototype and number/format of printed copies.

Source: İskenderun Technical University. (n.d.). Department Board Decision on the Implementation and Assessment of the Graduation Project (Articles 1–3). This English workflow is provided for student information; current Department of Aviation Management announcements, templates and the examination schedule prevail.

Work-Integrated Learning (WIL) Workflow

İskenderun Technical University · Department of Aviation Management

İME / Work-Integrated Learning (WIL) Process

Responsibility–document–approval flow for the Vocational Training in Enterprises Programme (İME), from eligibility and enterprise placement through insurance, workplace monitoring, the final report and the final grade.

✓

Programme eligibility

All courses and graduation requirements other than those in the final semester must have been completed, except for internship and the graduation project. The minimum cumulative GPA is 2.75/4.00. A student below this threshold may apply by documenting participation in a national or international project or project competition during their studies at İSTE.

1Application · period Starting point+

Who does what?

Student: Checks final-year/final-semester status, completed courses and the cumulative GPA requirement; selects a preferred enterprise.
İME Department Coordinator: Collects the student number, cumulative GPA and eligibility information; receives applications in accordance with the İME training calendar.
İME Unit Coordinator: Oversees the receipt of applications within the announced calendar.

Document and record

İME-01 Student Application Form
Student status and cumulative GPA check
Evidence of project or project-competition participation if the cumulative GPA is below 2.75

Completed · approved by

Student: Completes and signs the student sections of İME-01.
Enterprise: Completes the enterprise information; the authorised representative approves the form.
Submission: The student submits the completed form to the İME Department Coordinator.

Are the eligibility requirements met and is the application complete? A student who is ineligible or cannot be placed within the available capacity takes the regular semester courses in the curriculum instead of İME.

YES → Enterprise approvalNO → Semester courses

2Placement · and matching Joint decision+

Committee and coordinators

İME Department Committee: Assesses the enterprise’s relevance to the department, availability of qualified personnel, capacity and employment potential.
İME Unit Coordinator: Approves the enterprise in light of the Committee’s opinion; confirms capacity and fields of need.
İME Department Coordinator: Matches students with enterprises and assigns an academic adviser to each student group.

Enterprise preparation

Appoints a sufficient number of professionally competent İME Enterprise Advisers.
Provides a workplace that complies with occupational health and safety requirements.
Arranges occupational health and safety training for the student.
Provides the remuneration and workplace rights required under Law No. 3308.

Documents and decision record

Approved İME-01
Department İME Student List
Enterprise suitability and capacity decision
Student–enterprise matching record
Academic adviser assignment

May a student use an enterprise they found independently? Yes; however, the enterprise must pass the suitability process conducted by the İME Department Committee and Unit Coordinator. İME cannot begin at an unapproved enterprise.

Partner enterpriseStudent-sourced enterprise + approval

3Before · İME begins Completed before commencement+

Signatures and acceptance

İME-01: Completed by the student and the enterprise; approved by the enterprise’s authorised representative.
Tripartite protocol/acceptance agreement: If additionally required by the faculty/department, it is signed by the student, the enterprise’s authorised representative and the authorised signatory acting for the faculty/department.
Signed copies are retained by the parties and the relevant academic unit in accordance with the announced submission procedure.

University procedures

Student: Registers for the İME course and pays any applicable tuition fee.
Relevant İSTE unit: Files the social insurance notification in accordance with Law No. 5510.
İME Unit Coordinator: Monitors the completion of insurance registrations.

Before workplace practice

İME General Coordination Office: Prepares the İME training calendar and organises the student orientation/seminar.
Enterprise: Designates the enterprise adviser and provides occupational health and safety training.
Student: Receives the workplace rules, work schedule and report format.

Critical check: Workplace practice must not begin before the insurance notification, course registration and required signatures are complete. The University does not cover insurance premiums for İME completed abroad.

Signatures ✓Course registration ✓Insurance ✓

4One semester · full-time Five days a week+

Student (Entegratör)

Works full-time, five days a week for one semester in accordance with the enterprise’s working hours and workplace rules.
Complies with attendance, disciplinary and occupational health and safety rules.
Prepares the İME Final Report throughout the placement, supported by evidence, tables, figures and observations.
Completes the İME-04 Enterprise Evaluation Form.

Enterprise adviser

Monitors the student’s workplace activities, attendance and professional development.
Participates in the academic adviser’s workplace visit or online meeting.
Cooperates with the academic adviser on attendance, disciplinary and practical-training issues.
Reviews the report, provides an opinion and approves it at the end of the process.

Academic adviser

Visits the enterprise at least once or conducts at least one online meeting.
Completes the İME-02 Student (Entegratör) Evaluation Form.
Completes the İME-03 Enterprise Evaluation Form.
Monitors the student’s attendance, adaptation and performance, and provides guidance.

Is a change of enterprise or student required? A change may be made only with the favourable opinion of the İME Department Committee. A workplace accident must be reported to the University and the relevant authorities on the same day.

No issue → ContinueIssue → Committee decision

5End of · semester Completion and grading+

Student and enterprise

Student: Completes the İME Final Report and İME-04, and submits the documents according to the announced calendar.
Enterprise adviser: Reviews and approves the Final Report and completes the İME-06 student evaluation online.

Adviser and committee

Academic adviser: Assesses the Final Report using İME-05.
İME Department Committee: Works jointly with the academic adviser in assessing the report.
The final score is reported to the İME Department Coordinator and the Head of Department.

Decision

The İME final score is calculated out of 100 and converted to a letter grade.
CC or above: Successful.
DC or below: The student must retake İME or the equivalent semester courses, subject to the attendance requirement.

50%İME-06 · Enterprise adviser’s student evaluation

25%Academic adviser assessment*

25%İME-05 · Final Report assessment

Document–Responsibility–Approval Matrix

Document / record	Prepared or completed by	Signed / approved / assessed by	Submitted to / used for
İME-01 Student Application Form	Student + enterprise	Student; enterprise authorised representative/approval	İME Department Coordinator; eligibility and placement
Tripartite protocol / acceptance agreement	Prepared according to the relevant faculty/department procedure	Student + enterprise authorised representative + faculty/department authorised signatory	The parties and the relevant academic unit
Department İME Student List	İME Department Coordinator	Relevant coordination/approval authority	İME Unit Coordinator and online system
Course registration and social insurance notification	Course registration: student · Insurance: relevant İSTE unit	Student Information System/adviser approval; insurance processed by authorised unit	Student Information System and social insurance records
İME-02 Student (Entegratör) Evaluation	İME Academic Adviser	Academic adviser (online)	Monitoring and academic assessment
İME-03 Enterprise Evaluation	İME Academic Adviser	Academic adviser (online)	Monitoring enterprise suitability
İME-04 Enterprise Evaluation	Student (Entegratör)	Student (online/as specified by the form)	Student feedback
İME Final Report	Student (Entegratör)	İME Enterprise Adviser reviews, comments on and approves	Academic adviser and İME Department Committee
İME-05 Final Report Assessment	Academic adviser; joint assessment with the committee	Academic adviser / İME Department Committee	25% of the final grade
İME-06 Student (Entegratör) Evaluation	İME Enterprise Adviser	Enterprise adviser/enterprise (online)	50% of the final grade

Form-number verification note: Article 4 of the Directive and the current “Documents and Forms” page define İME-02 as the academic adviser’s evaluation of the student and İME-04 as the student’s evaluation of the enterprise. Article 9, however, identifies the 25% academic adviser assessment as “İME-04”. The form number to be used for this 25% component should therefore be confirmed with the İME General Coordination Office at the beginning of the semester.

Source: İskenderun Technical University, Directive on the Vocational Training in Enterprises Programme (İME), particularly Articles 4, 5 and 8–15, and the İSTE İME “Documents and Forms” page. Accessed 27 July 2026. This chart is intended for student information; the current İME Training Calendar and unit announcements take precedence.